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[OUTLOOK] - Turn ON Notifications for Specific Contacts

Summary

Turn off all notifications except for specified contacts.

Use case example:

You are focused on working on a specific file and do not want to be disturbed but still want notifications from related contacts to appear.

You would need to turn off the Outlook Desktop Alerts and then create a rule allowing Desktop Alerts for specific contacts. 

  

Turn off Outlook Desktop Alerts: 

File > Options > Mail > Message Arrival > untick “Display a Desktop Alert”   

Calendar people Tasks Search Language Ease of Access Advanced Customize how iterns are marked as read when using the Reading Pane. Message arrival When new messages arrive: Play a sound C] Briefly change the mouse pointer Q] Shou an envelope icon in the taskbar Q] Display a Desktop C] Enable preview for Rights Protected messages (May impact performance)

    

Create a Rule:  

  • Under Home ribbon > Rules > Manage Rules and Alerts > New Rule 

  • Stay Up to Date > Display mail from someone in the New Item Alert Window. Click Next 

  • Rules Wizard Start from a template or from a blank rule Step I: Select a template Stay Orga nized Move messages from someone to a folder Move messages with specific words in the subject to a folder Move messages sent to a public group to a folder Flag messages from someone for follow-up Move RSS items from a specific RSS Feed to a folder Display mail from someone in the New Item Alert Window aya soun en ge messages rom someone Send an alert to my mobile device when get messages from someone Start from a blank rule Apply rule on messages receive Apply rule on messages send Step 2: Edit the rule description (click an underlined value) Apply this rule after the message arrives from oeoole or oublic arouo display a soecific messaae in the New Item Alert windm,v Example: Display mail from my friend in the New Item Alert Window Finish

  

  • Tick ‘from people or public group’ and click on ‘people or public group’ under Step 2 

  • Rules Wizard Which condition(s) do you want to check? [V] from oeoole or oublic arouo [3 through the account sent only to me [3 where my name is in the To box [3 marked as imoortance [3 marked as [3 flagged for action [3 where my name is in the Cc box [3 where my name is in the To or Cc box [3 where my name is not in the To box sent to oeoole or oublic arouo with soecific words in the body with soecific words in the subject or body with soecific words in the message header with soecific words in the recipient's address with soecific words in the sender's address assigned to cateaorv category Step 2: Edit the rule description (click an underlined value) Ap ge arrives fro he New Item Alert windm,v Finish

  

  • Search and add the contacts you’d like to get alerts from. When finished, click Next 

  • Scroll down the list and ensure a tick is next to ‘Display a Desktop Alert’. Make sure nothing else is ticked. 

An additional dialog box may appear. Click OK 

Rules Wizard What do you want to do with the message? Step I: Select action(s) assign it to the cateaorv category delete It [3 permanently delete it [3 move a copy to the soecified folder [3 forward it to oeoole or oublic arouo [3 forward it to oeoole or oublic arouo as an attachment C] redirect it to [3 have server reply using a soecific messaae [3 reply using a soecific temolate [3 flag message for follow uo at this time clear the Message Flag clear message's categories mark it as imoortance print it play a sound mark itas read e rue escnp Ion (click an underlined value) Apply this rule after the message arrives from Alfred Torriios display a Desktop Alert Finish

  

  • Click Finish 

  

The new rule should be activated and applied to incoming mail. 

Related Articles
Article ID: 57
Type: Article
Classification: Customization / Addin
Created: 4 Jun 2024 09:45:35
Modified: 1 Aug 2024 09:30:22
Item Types: Office365